In-House Payroll Versus Outsourcing – What’s the Difference?

by Paul Devlin


The complexities of payroll processing can take up a significant amount of time. That means, in order for your business to grow, you may need to consider the benefits of outsourcing your payroll services. Here are 5 ways a payroll service can improve efficiency and save you money:

Save Time

Irrespective of how many employees you have, payroll processing could demand time and attention to detail. And that comes at the cost of valuable time, which your office manager can now spend on the specialized work they are best trained for. You can also outsource additional tasks such as new hire reporting, etc., and choose how you would like to be contacted. The complexities of payroll processing can take up significant time daily and weekly, and you can’t make it up elsewhere. It can take a lot of your precious time, be it calculating payroll amounts, preparing and remitting state & federal payroll taxes & returns, or distributing paychecks simply after printing and signing.

Reduce Your Costs

Processing payroll could be a costly affair, and you need more than just a workforce to run the show. Moreover, your payroll team should keep themselves updated with all the changes pertaining to tax policies, deadlines, etc., prone to penalties. With payroll processing outsourcing, you are not only free from worrying about your own team showing up, but also from what it takes to set up proper infrastructure and the latest technology. Payroll outsourcing companies offer end-to-end accounting solutions with their internal setup. You can save a lot of money by outsourcing to a professional service provider as they provide payroll services at a fair price. Having your own office manager take care of payroll can be a far more expensive undertaking that includes salary, training costs, benefits, and office infrastructure. Besides, they already have to deal with numerous other tasks and fires in the day to day running of your business.

Get Assurance For Data Security

Payroll processing involves dealing with lots of information, including personal data of employees, their salary details, etc. It can be risky and complicated to deal with it. They are prone to potential dangers such as identity theft and tampering with company records. With payroll outsourcing there are more security protocols in place to keep your data safer from mismanagement and breach. 

Leave It To The Experts

Considering how payroll is a time-consuming task, a high degree of expertise and accuracy is essential to process it and identify errors, even when software solutions are in use. Payroll service providers have a team of experts accustomed to handling hundreds of client paystubs month after month. Payroll companies employ professionals who know payroll processing inside out. They specialize in the complexities of payroll processing, taxes, and compliance with government regulations. They bring expertise in payroll processing-related areas, such as Knowledge of 401(K) regulations & integration with payroll deductions, and adjusting accurate tax deductions. They also help manage employee withholdings & submit them to the proper government entities’ benefit programs and know how to handle FICA, social security, and Medicare deductions. Apart from being well-trained to process benefits enrollments alongside updating federal, state, & local tax guidelines and adjusting payroll figures, they are also experts in calculating and submitting quarterly and year-end payroll taxes.

Forget Compliance Worries

Keeping up with payroll-related compliance norms can get tricky for accounting firms, and specialized expertise can help prevent legal hassles. Most businesses consider peace of mind with regulations crucial, irrespective of the number of employees. Payroll compliance can be complex given the frequently occurring changes and missing out on deadlines can attract heavy penalties. Expert payroll accountants at payroll companies are fully versed in all compliance-related matters and assure you of a hassle-free experience as they can also manage statutory regulations. Payroll errors can be expensive and frustrating and lead to audits and penalties- situations nobody expects. Professional payroll companies are obligated to stay current with rules, regulations, and any changes in tax rates for all geographies.

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