8 major challenges that companies face when using a payroll provider

Streamline your payroll processes, ensure compliance, and boost employee satisfaction by tackling these challenges head-on!

1. Compliance with Employment Laws and Tax Legislation: Companies must keep up with constantly changing state, federal, and local tax laws, as well as employment regulations.  Mistakes can lead to penalties and legal issues. Solution: Employing dedicated HR professionals and using state of the art payroll companies that ensure compliance can help avoid these problems.
2. Data Security: Confidentiality is crucial in payroll processing1. Any breach can lead to loss of trust or legal repercussions. Solution: Companies should partner with secure payroll companies with strong data encryption and access controls.
3. Accuracy of Payments: Overpayments, underpayments, and erroneous retroactive payments are common issues. These inaccuracies can lead to financial losses and employee dissatisfaction. Solution: Regular checks/audits and reliable payroll software can help ensure payment accuracy. Your payroll company will act as that second set of eyes.
4. Managing Employee Information: Keeping track of employee details, including hours worked, overtime, benefits, and deductions, can be challenging. Errors can result in incorrect paychecks. Solution: A robust Human Resource Information System (HRIS) can streamline this process. Make sure your payroll company has that option.
5. Costs: Small businesses, in particular, may find the costs of using a payroll service an expensive option. Solution: If you consider the overall value not only in hours saved, expertise, accuracy and the assumption of certain liabilities, the value far eclipses the cost. 
6. Usability: If a payroll system is complicated or difficult to use, it can lead to errors and inefficiencies. Solution: User-friendly payroll software with intuitive interfaces and personal, dedicated, customer support can enhance usability, so you can get the full benefit of these systems. A great payroll company can help with training to make sure you know as much (or little) as you want to know. 
7. Reliability: Payroll services must be reliable, ensuring employees are paid on time, every time. Delays or mistakes can lead to employee dissatisfaction and potential legal issues. Solution: Companies should choose reputable payroll services with proven reliability. Check references!
8. Reporting: Companies need comprehensive reports for decision-making and compliance. If a payroll service doesn’t provide robust reporting, it can limit a company’s ability to manage its workforce effectively. Solution: Payroll services that offer customizable, detailed reports can address this issue. Make sure they don’t charge you for the privilege too!

Find the payroll company that for every problem, has a solution. With A Plus Payroll, you can get easy setup, accuracy, efficiency, and affordability in one comprehensive package. Get started today!  Personal. Painless. Payroll